Currency and fees
- Invoice in the currency of the contract
- State who absorbs bank/exchange fees
- Keep the exchange-rate source in the notes if converting
Services vs goods
Services crossing borders are usually reverse-charged (EU B2B) or zero-rated for export; goods need a commercial invoice for customs. Different documents — use the right generator.
Incoterms in one line
DDP = you pay duties; DAP = buyer pays duties; FOB/EXW define handover points. Write the agreed term in the Terms of sale field of the commercial invoice.
Frequently Asked Questions
Do I charge VAT to an EU business client?
For B2B services with a valid VAT ID, no — apply the reverse charge and show both VAT IDs. Always verify the client's VAT number.
What if customs rejects my commercial invoice?
Most rejections come from vague descriptions ('samples', 'parts') or missing origin. Describe each line specifically and state the country of origin per line.